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   Code of Conduct for Employees

This code of conduct sets out the fundamental standards to be followed by the employees including Managing/Whole-time Directors in their everyday actions on behalf of the Company. The purpose of the code is to deter wrongdoing and promote ethical conduct.

  1. Duty & Devotion
    The employees are expected to demonstrate exemplary personal conduct by being punctual and devoted to his/her work. He/she shall behave in dignified manner whether at the place of work or outside so that the image/goodwill of the company is not tarnished.

  2. Ethical Conduct
    Every employee of the company shall deal on behalf of the company with professionalism, honesty and integrity, as well as high moral and ethical standards. Such conduct shall be fair and transparent and be perceived to be as such by others.

  3. Co-operation
    The employees of the Company shall co-operate with our other Associate/Group Companies by sharing physical, human and management resources as long as this does not adversely affect the Company’s business interests and the shareholders’ value.

  4. Health, Safety and Environment
    It shall be the duty of the concerned employees to ensure that the company has made provisions for a safe and healthy working environment and in the conduct of its business affairs all the Acts/Rules/Regulations regarding the preservation and maintenance of the environment where the Company operates is complied with.

  5. Quality of Products and Services
    The employees shall ensure that the Company be committed to supply goods and services of the highest quality resulting in total satisfaction of the customers.

  6. Compliance
    Every employee of the Company shall, in his or her business conduct, comply with all applicable Acts/Rules/Regulations/Guidelines, both in letter and in spirit.

  7. Concurrent employment
    An employee of the company shall not, without written prior approval of Managing Director / Whole-time Directors of the company, accept employment or a position of responsibility (such as a consultant or a director) with any other company, nor provide ‘freelance’ service to anyone. In the case of a Whole-Time Director or the Managing Director, such written approval must be obtained from the board of directors of the company.

  8. Protecting company’s assets
    The assets of the company should not be misused but employed for the purpose of conducting the business for which they are duly authorised. These include tangible assets such as equipment and machinery, systems, facilities, materials, resources as well as intangible assets such as proprietary information, relationships with customers and suppliers etc.

  9. Integrity of data furnished
    Every employee of the company shall ensure, at all times, the integrity of data or information furnished by him or her to the company.

  10. Financial Reporting & Records
    Gillanders shall prepare and maintain its accounts fairly and accurately in accordance with the accounting and financial reporting standards which represent the generally accepted guidelines, standards, laws and regulations of the country in which the company conducts its business affairs.

    The Company shall follow the internal accounting and audit procedures which shall fairly and accurately reflect all of the company’s business transactions and disposition of assets. All required information shall be accessible to company’s auditors and other authorised parties and government agencies. There shall be no willful omissions of any company transactions from the books of accounts.

    There shall not be any willful material misrepresentation of and/or misfortune on the financial accounts and reports and which shall be regarded as a violation of the Code apart from inviting appropriate civil or criminal action under the relevant laws.

  11. Gifts & Donations
    The employees shall neither receive nor offer or make, directly or indirectly, any illegal payments, remunerations, gifts, donations, or comparable benefits which are intended to or perceived to obtain business or uncompetitive favours for the conduct of its business. However, the employees may accept gifts which are customarily given and are of commemorative nature for special events.

  12. Fair Dealing
    Gillanders shall provide equal opportunities to all its employees and stakeholders without regard of their race, caste, religion, colour, ancestry, marital status, sex, age, nationality, disability and veteran status.

  13. Public Representation of the Company
    Gillanders honours the information requirements of the public and its stakeholders. In all its public appearance with respect to dislodging company and business information to public constituencies such as the media, the financial community, employees and shareholders, Gillanders shall be represented only by specifically authorised directors and employees. It will be the sole responsibility of these authorised representatives to disclose information on the company.

  14. Conflict of Interest
    A "conflict of interest" occurs when personal interest of any employee either directly or indirectly through his/her relatives, interferes or appears to interfere in any way with the interests of the Company. If any employee considers investing in securities issued by the Company's customer, supplier or competitor, they should ensure that these investments do not compromise their responsibilities to the Company.
    If a related party transaction is unavoidable, the employee must fully disclose the nature of the related party transaction to the appropriate authority. Any dealings with a related party must be conducted in such a way that no preferential treatment is given to that party.

    Every employee shall disclose in writing to his/her immediate superior, who shall forward the same to the Managing Director of the Company, any actual and/or apparent conflicts of personal interest with the interest of the Company.

  15. Reporting concern
    Every employee of the company shall promptly report to the management any actual or possible violation of this code, or an event he or she becomes aware of that could affect the business or reputation of the company.

    Every employee shall be responsible for the implementation of and compliance with this code in his or her professional environment. Failure to adhere to the code could attract the most severe consequences, including termination of employment.

  16. Waiver and amendment(s) of the Code
    We are committed to continuously review and update our policies and procedures. Therefore, this code is subject to modification(s), amendment(s), inclusion(s) and waiver(s) of any provision/clause from time to time.


All Rights Reserved by Gillanders Arbuthnot & Co. Ltd.
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